Probate Courts Statewide Records Retention Schedules
SERIES TITLE: PISTOL TOTERS’ LICENSE APPLICATION FILE
Schedule: 83-0770-A
Consist of: The licensing of county residents to carry a pistol or other firearm. Included are approved and denied applications for licenses to carry a pistol or other firearm and supporting documents. Applications contain information supplied by the applicants that is pertinent to their eligibility to apply for the license.
Supporting documents include mental health waiver forms, law enforcement reports, rap sheets, and other documents relating to issuance of the license.
Retention: Hold nine (9) years; Then destroy. As an alternative to maintaining in the office nine (9) years, transfer to a local holding area after five (5) years is possible.
Exception: Any part of record series created prior to 1983 may be transferred to local holding area after three (3) years and destroyed after seven (7) years. (Prior to 1983, licenses were valid for three (3) years only.)
Implementation recommendation: Because licenses are confidential records and because they have short-term value, it is recommended that they be maintained in file cabinets rather than being bound into post binders.